HRS Erase limits access to its facilities to one entrance where all visitors must sign in and out. Visitors are required to have an escort at all times.
Documents containing PHI are stored in locked file cabinets or records rooms when not in use by HRS Erase employees.
All documents containing PHI are shredded upon a determination that they are no longer necessary in accordance with the minimum necessary standard.
HRS Erase employees are required to minimize their computer screens containing PHI when away from their desk.
HRS Erase employs a "clean desk" policy whereby at the end of every day all PHI is removed from an employee's desk and either locked in a file cabinet or shredded.
Before discussing matters regarding patient privacy with visitors accompanying a patient, HRS Erase employees must obtain consent from the patient and document that consent.
Any PHI taken out of the office for home visits or hearings must be maintained in secure carrying cases.
HRS Erase trains all of our caseworkers with phone scripts to ensure that PHI is not disclosed to unauthorized parties.
HRS Erase conducts random audits to ensure compliance with its HIPAA policies and procedures.
Every HRS Erase employee is required to undergo initial training in HIPAA policies and procedures and also annual training from HRS Erase's HIPAA Compliance Officer/General Counsel.
HRS Erase utilizes state-of-the-art network encryption systems to allow confidential and private data to be sent and received with the highest degree of security. We have the additional capabilities to send and receive email with the same level of security. Our systems integrity is checked automatically on a daily basis.
HEALTH INSURANCE PORTABILITY & ACCOUNTABILITY ACT OF 1996 (HIPAA)
HRS Erase is committed to ensuring the protection of patient health information.